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Master the Art of Effective Minute Taking

Effective Minute Taking

Become adept at taking precise and actionable meeting minutes with our 1-day Effective Minute Taking course.

  • Virtually Online Or On-Site

  • 1 Days

Course Information

Effective minute-taking is essential for capturing the essence of meetings and ensuring actionable outcomes. This course equips you with the skills to prepare, take, and distribute meeting minutes effectively, enhancing communication and record-keeping in any professional setting.

Course requirements

No prerequisites are required for this course, making it ideal for anyone new to minute taking or looking to refine their skills.

What you will learn

  • Define the role and importance of minutes in meetings
  • Identify various types of meetings and tailor minute-taking accordingly
  • Effectively prepare before meetings to enhance note-taking
  • Develop skills in active listening and summarising
  • Use different note-taking methods to capture crucial details
  • Format and structure minutes for clarity and professionalism
  • Implement best practices for minute distribution and storage
  • Handle sensitive information and difficult situations during meetings
  • Enhance accuracy and consistency in your minute-taking

Course Outline

  • 1
    Introduction to Minute Taking
    • What Are Minutes?
    • Why Are They Important?
    • Legal and Organisational Functions of Minutes
  • 2
    Types of Meetings and Minutes
    • Formal vs Informal Meetings
    • Board Meetings, Project Meetings, Team Meetings
    • Matching Minute Style to Meeting Type
  • 3
    Preparing for a Meeting
    • Reviewing the Agenda
    • Understanding the Purpose and Participants
    • Setting Up Minute Templates
  • 4
    Roles and Responsibilities
    • The Role of the Chairperson
    • The Role of the Minute Taker
    • Interactions with Attendees
  • 5
    Listening and Note-Taking Skills
    • Active Listening Techniques
    • Summarising vs Transcribing
    • Note-Taking Methods: Outline, Matrix, Cornell, Mind Maps
  • 6
    Capturing the Essentials
    • Recording Actions, Decisions, and Discussions
    • Neutral Language and Objectivity
    • Handling Interruptions and Fast-paced Dialogue
  • 7
    Formatting and Writing Minutes
    • Structuring Minutes: Header, Body, and Closing
    • Consistency, Clarity, and Conciseness
    • Common Language and Tone Conventions
  • 8
    After the Meeting
    • Reviewing and Editing Notes
    • Gaining Approval from the Chairperson
    • Distributing and Archiving Minutes
  • 9
    Handling Challenges
    • Managing Difficult Participants
    • Capturing Complex Conversations
    • Dealing with Confidential or Sensitive Topics
  • 10
    Minute Taking Best Practices
    • Tools and Templates
    • Do’s and Don’ts
    • Tips for Continuous Improvement.

Private courses.

We’ll help you meet your company training needs with instructor-led business skills and IT training courses, or your money back. Take courses in our UK classrooms or online - it’s your choice!

  • Tailored
  • Post Course Support
  • Cost Effective
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